Setting Anonymous Access
You can set up a site so that anyone (including PolicyTech users) can access any published document assigned the All Users or Public security level. An anonymous user with no user name or password needs only the site URL to view the content for the site without logging in. The Anonymous Access feature does not apply to assessments and campaigns.
Both Anonymous Access and Public Viewer allow those who are not defined as PolicyTech users to access documents in the PolicyTech repository through a special URL. The difference between the two is that Anonymous Access allows access to documents with both the All Users and Public security levels, while Public Viewer limits access to only those documents with the Public security level.
Important: The Public Viewer module must be purchased separately and enabled for your organization. If you have questions about or want to purchase the Public Viewer advanced feature module, contact NAVEX Customer Support by submitting a request in the Community.
Set Anonymous Access
- Click Settings & Tools > Company Setup, and then click Sites.
- Select the name of the site in which you want to enable anonymous access.
- In the Anonymous Access section, select the Turn on Anonymous Access for this site check box to allow anyone (including PolicyTech users) access to any published document assigned the All Users or Public security level. An anonymous user with no user name or password needs only the site URL to view the content for the site without logging in.
- For Site URL an entry is auto-generated by PolicyTech the first time you save the site. You cannot change or delete the URL.
- For IP Range(s), type one or more IP ranges to limit the IP addresses that can log into the site anonymously. is required for security.
Note: Each computer on a network has an IP address, which belongs to a specific range of IP addresses assigned to the organization hosting the network. To ensure that only intended users can log into PolicyTech site anonymously, you must provide a range, or ranges, which contains the computer IP addresses of any users to whom you want to give anonymous access. Contact the network administrator of the organization whose users will be logging into the site anonymously to obtain an IP address range.
You can use both IPv4 (32 bit) and IPv6 (128 bit) IP address formats to specify a range. Type the lower limit of the IP range first, followed by a dash and then the upper limit of the IP range. To include multiple ranges, separate each range with a comma. Do not include a space before or after the comma.
IPv4 addresses are represented as four numbers separated by periods where each number can be zero to 255, for example, 1.160.10.240.
IPv6 addresses are represented as eight groups of four hexadecimal digits separated by colons, for example, 2001:0db8:85a3:0042:1000:8a2e:0370:7334.
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