Print Multiple Documents Report

The Print Multiple Documents report allows you to select and print multiple Microsoft Word and Excel documents at once.

Generate the report

1. In the navigation pane, click Reports, and then expand Content Reports.
2. Click Print Multiple Documents.
3. Select content items to include in the report, and then click OK.

   • All available report options are on the left. The number of selected items displays next to the Content option. To change your selection, click Content.

   Note: If you change your content selection after clicking View Report, click View Report again to refresh.

4. Click Next, and then do one of the following:

   • Select Print Documents to print all selected documents including a table of contents page. Set paging and cover page options and whether to print attachments uploaded to PolicyTech, and then click Print Documents.

     Important: PolicyTech opens and prints each selected document one after the other. This may take several minutes if many documents are selected. Do not attempt to work with any open document until the printing process has finished.

   • Select Print Display Table to print the content of the Arrangement grid, select Standard or Microsoft Excel Raw, and then click View Report. If you chose the Standard output format, the report opens in a browser window where you can view the report, search within it, send it to another PolicyTech user, print all or part of it, and save it to your local drive in several different formats. If you selected Microsoft Excel Raw, follow the prompts to download and open the Excel file.

   • (Optional) To change the default report columns in the Arrangement pane before you view the report, click Show/Hide Columns, and then select or clear column check boxes that you want to include in the report.

     Important: Changing what is displayed in the Document Arrangement list does not affect output when Print Documents is selected, but it does affect the output for Print Display Table. With Print Display Table and Standard selected, clicking to clear the following columns hides them in the Arrangement list, but it does not remove them from the standard display table: Reference #, Ver #, Review Interval, Owner, URL. With Print Display Table and Microsoft Excel Raw selected, all column changes you make directly affect what is included in the exported display table file.

     The following list includes the names of the available columns.

     Reference #	Security Level	Date Approved	Owner
     Title	Date Created	Next Review Date	URL
     Ver #	Date Submitted	Date Archived	Language
     Status	Publication Date	Review Interval	Categories

     Note:  The Security Details option functions differently than the other Show/Hide Columns options. First, it is only selectable if Microsoft Excel Raw is selected. Second, it causes two columns to be added to the display table: Allowed Access Type and Allowed Access. These two columns will contain information only for documents that have the Restricted - High or Restricted - Severe security level assigned, and only if one or more other allowed users are selected. The Allowed Access Type column shows how other allowed users were selected (by department, by job title, or by readers), and the Allowed Access column shows the departments, job titles, and readers that were selected.

   • (Optional) Click a column name to change the sort order. Changes to the document sort column and sort order directly affect the Print Display Table output.

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