Working with Compare/Replace Options

The Compare/Replace feature is available whenever you're editing a localized copy that is a Microsoft^® Word document. The available Compare/Replace options depend on whether the localized copy is the first version or a subsequent version.

If the localized copy is the first version created from the first version of the master document, you can compare the contents of the localized copy to the master document's content at any time.

If the localized copy is a second or later version, you can use Compare/Replace options to do any of the following:

• Compare this localized copy's content with that of the master document
• Compare the current version of the master document with its previous version
• Compare the content of this localized copy's version with its previous version
• Replace the content of the current localized copy version with that of its previous version
• Replace the content of the current localized copy version with that of the master document

Important: The compare options require that the desktop version of Word be installed on your computer.

To use a Compare/Replace option,

1. Open a localized copy, and then click the Edit Document tab.

Note: In a document list, a localized copy title is preceded by an up arrow (↑).

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2. Click Tools, point to Compare/Replace, and then do one of the following:

Note: The first option listed below is always available. The other four options are available only if new versions of the master document and localized copy have been created.

• Click Compare with Master Document to open Word with both the localized copy and its master document displayed in the Compare view.

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Note: The default Show Source Documents setting in Word is Show Both, as shown in the screenshot below. If you have changed that setting in Word, your screen will look different.

• Click Compare Master Document with Its Previous Version to open Word and display the differences between the master document's current and previous versions.
• Click Compare this Document with Its Previous Version to open Word and display the differences between this localized copy version and its previous one.
• Click Replace with Previous Version, and then click Yes to replace the currently displayed content with the content from this localized copy's previous version.
• Click Replace with the Master Document, and then click Yes to replace the currently displayed content with the content from the master document.

Note: When a new localized copy version is created, it inherits content either from the new version of the master document or from the localized copy's previous version, depending on how PolicyTech is currently set up. The "Replace" options let you override the default content inheritance.

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