You are here:

Access Table for Documents and Questionnaires

The table below explains what roles can access a document or questionnaire in each publication process status with the three security levels.

Publishing Status	Description	Roles with Access
Publishing Status	Description	Security Level: All Users	Security Level: Restricted - High	Security Level: Restricted - Severe
Draft	Contains new documents and questionnaires not yet submitted for review or approvaland those that, after completion of the review or approval process, have been revised or declined by one or more assigned reviewers or approvers.	Administrators and any document owner, proxy author, writer, reviewer, and approver, whether or not assigned to the document or questionnaire	Administrators and only the assigned document owner, proxy authors, writers, reviewers, and approvers	Administrators and only the assigned document owner and proxy authors with active tasks
Collaboration	Contains documents and questionnaires submitted to assigned writers before being reviewed and approved.	Administrators and any document owner, proxy author, writer, reviewer, and approver, whether or not assigned to the document or questionnaire	Administrators and only the assigned document owner, proxy authors, writers, reviewers, and approvers	Administrators and only the assigned document owner, proxy authors, and writers with active tasks
Review	Contains documents and questionnaires submitted for review but not yet reviewed by all assigned reviewers.	Administrators and any document owner, proxy author, writer, reviewer, and approver, whether or not assigned to the document or questionnaire	Administrators and only the assigned document owner, proxy authors, writers, reviewers, and approvers	Administrators and only the assigned document owner, proxy authors, and reviewers with active tasks
Approval	Contains documents and questionnaires accepted by all reviewers or submitted directly to approval but that have not yet been reviewed by all assigned approvers.	Administrators and any document owner, proxy author, writer, reviewer, and approver, whether or not assigned to the document or questionnaire	Administrators and only the assigned document owner, proxy authors, writers, reviewers, and approvers	Administrators and only the assigned document owner, proxy authors, and approvers with active tasks
Pending	Contains approved documents and questionnaires that have not yet reached their designated effective dates—the dates when they will move into the published status.	Administrators and any document owner, proxy author, writer, reviewer, and approver, whether or not assigned to the document or questionnaire, and sometimes assignees*	Administrators and only the assigned document owner, proxy authors, writers, reviewers, approvers, and sometimes assignees*	Administrators and only the assigned document owner, proxy authors, and sometimes assignees* with active tasks
Published	Contains documents and questionnaires accepted by all assigned reviewers (if any) and approvers and that have been published upon approval or on their designated effective date.	Administrators and any document owner, proxy author, writer, reviewer, approver, or assignee, whether or not assigned to the document or questionnaire	Administrators and only the assigned document owner, proxy authors, writers, reviewers, approvers, and assignees	Administrators and only the assigned document owner, proxy authors, and assignees with active tasks
Archived	Contains previous versions of documents and questionnaires, documents replaced by new documents, and manually archived documents and questionnaires.	Administrators and any user assigned the Archived Documents role	Administrators and any user assigned both the Archived Documents role and the Document Owner, Proxy Author, Writer, Reviewer, or Approver role	Administrators and any user who is both assigned the Archived Documents role and is assigned as the document owner or a proxy author for the current document or questionnaire

*Assignees can access a document or questionnaire in pending status if the Require completion before publication option is currently selected in the Properties Wizard.