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Document Access Table

The table below explains what roles can access a document in each publication process status with the three different document security levels.

Publishing Status	Description	Roles with Access (DCA=Document Control Administrator)
Publishing Status	Description	Security Level: All Users	Security Level: Restricted - High	Security Level: Restricted - Severe
Draft	Contains new documents not yet submitted for review and documents that, after completion of the review or approval process, have been revised or declined by one or more assigned reviewers or approvers.	DCAs and any document owner, proxy author, writer, reviewer, and approver, whether assigned to the document or not	DCAs and only the assigned document owner, proxy authors, writers, reviewers, and approvers	DCAs and only the assigned document owner and proxy authors with active tasks
Collaboration	Contains documents submitted to assigned writers before being reviewed and approved.	DCAs and any document owner, proxy author, writer, reviewer, and approver, whether assigned to the document or not	DCAs and only the assigned document owner, proxy authors, writers, reviewers, and approvers	DCAs and only the assigned document owner, proxy authors, and writers with active tasks
Review	Contains documents submitted for review but not yet reviewed by all assigned reviewers.	DCAs and any document owner, proxy author, writer, reviewer, and approver, whether assigned to the document or not	DCAs and only the assigned document owner, proxy authors, writers, reviewers, and approvers	DCAs and only the assigned document owner, proxy authors, and reviewers with active tasks
Approval	Contains documents accepted by all reviewers but not yet reviewed by all assigned approvers.	DCAs and any document owner, proxy author, writer, reviewer, and approver, whether assigned to the document or not	DCAs and only the assigned document owner, proxy authors, writers, reviewers, and approvers	DCAs and only the assigned document owner, proxy authors, and approvers with active tasks
Pending	Contains approved documents that have not yet reached their designated effective dates—the dates when they will move into the published status.	DCAs and any document owner, proxy author, writer, reviewer, and approver, whether assigned to the document or not, and sometimes assigned readers*	DCAs and only the assigned document owner, proxy authors, writers, reviewers, approvers, and sometimes readers*	DCAs and only the assigned document owner, proxy authors, and sometimes readers* with active tasks
Published	Contains documents accepted by all assigned reviewers and approvers and that have been published on their designated effective date.	DCAs and any document owner, proxy author, writer, reviewer, approver, or reader, whether assigned to the document or not	DCAs and only the assigned document owner, proxy authors, writers, reviewers, approvers, and readers	DCAs and only the assigned document owner, proxy authors, and readers with active tasks
Archived	Contains previous versions of documents, documents replaced by new documents, and manually archived documents.	DCAs and any user assigned the Archived role	DCAs and any user assigned both the Archived role and any document role assignment (document owner, proxy author, writer, reviewer, or approver)	DCAs and any user who is both assigned the Archived role and is assigned as the document owner or a proxy author for the current document

*Assigned readers can access a document in pending status if the "Require reading before publication" option is currently selected in the Properties Wizard.