Adding Language Files

Policy & Procedure Management provides a diverse group of languages.

Note: Only one language file can be linked to any given language code. If a code has already been assigned to another language file, it will not appear in the Language Code list for this language file.

Add a Language File

  1. Click Settings & Tools > Tools, and then click Add a Language.
  2. In the Language Code list, select a code from the available list (see Language File Basics).
  3. (Conditional) If your organization has purchased one or more language files, you will also see a Default Translation option. Select the translation you want to use as the basis for this new language file.

  4. In the Native Name and Preferred Name boxes, type the native and preferred versions of the language name.

    • What you type will appear in the Language menu available when users log in and in other documents and preference settings.

      Important: You can set the default language for both the entire organization (see Working with General Properties) and for each site (see Adding a Site).

  5. (Optional) To enable this language and make it selectable by users and administrators, select Enabled.
  6. Click Save.
  7. In the Text Entries pane, find text you need to translate or change. Click the language you want to edit.

  8. In the Translated Text column, type the translations of the default text. To keep a piece of default text, leave the corresponding Translated Text box empty.
    • Notes
      • The pieces of text (strings) listed in the boxes in the Current Default Text column are the original user interface text strings provided by Policy & Procedure Management. These strings cannot be directly edited. The boxes in the Translated Text column are where you can type the text that will replace the corresponding default text.
      • Some default text contains content formatted with HTML tags, such as <br> for a line break, and some default text contains variables. Variables are placeholders that are replaced automatically with specific information, such as a username, when the text is displayed in the user interface. A variable is a number enclosed in percent symbols, such as %1%. You may want to include these tags in the translated text as well.
  9. When you finish editing translations, click Save.
  10.  Click to close the Edit Language menu.