About Sync Modes

In Localization Workflow, sync modes define the relationship between an original document or assessment and its copies.

Do Not Sync

With Do Not Sync selected, there is no centralized reading/completion task status reporting available from the original document or assessment. This means that reading/completion status for a localized copy can only be viewed in that localized copy's Overview and in management reports that include that localized copy.

In addition, owners of localized copies can freely add and edit assessments in their copies. If the original is a document that includes an assessment, or if the original is a stand-alone assessment, the original's assessment content will also be included in each localized copy. However, localized copy owners can freely edit, add, and delete questions and other content from the assessment.

Sync

With Sync selected, the status information for reading/completion tasks, including assessment results, will be centralized in the original document or assessment, in addition to being available from within the localized copies. Reading/completion status for all the original's localized copies can be viewed in the original's Overview tab and in management reports that include the original.

Important: In a report that includes only the original and none of the copies, only finished reading/completion tasks for synced copies appear in that report. In other words, incomplete reading/completion tasks from synced copies are not rolled up to the original.

This mode also limits localized copy owners to editing or translating questions and answers in an assessment—whether it is in a document or an assessment—inherited from the original. They will not be permitted to add or delete questions or change most assessment settings.

Sync & Auto Assign

This mode includes the same functionality as the Sync mode. It also checks the Language selection for each assigned assignee and automatically assigns each the localized copy with that language selected. If there is no localized copy for an assignee's selected language, that assignee is given the original document/assessment. With this mode selected, all copies inherit the original's assignees but also allow copy-specific assignees.

Important: With the Sync & Auto Assign mode selected, syncing the publication dates of the original document/assessment and its localized copies so that all localized copies are available at the time the document/assessment is published and reading/completion tasks become active. You can do this by setting the same future publication/start date for the original and each of its localized copies (see Syncing Original and Copy Publication/Start Dates). If a localized copy does not exist in an assignee's language at the time the original is published but later becomes available, the assignee receives two reading/completion task notifications—one when the original is published and another when the localized copy is published. If the assignee has already completed the reading/completion task for the original, that assignee will not be required to read/complete the localized copy. If the assignee has not marked the original document as read or completed the original assessment before the localized copy is published, the assignee will only be required to read/complete the localized copy. The original task to read/complete the original will be hidden in My Tasks and marking the localized copy as read or completing the localized copy also completes the reading/completion task for the original.

Sync & Auto Assign & Use Original's Recurrence Interval

In addition to the functionality of the Sync & Auto Assign mode, this mode forces all copies to use the original's recurrence interval, if it is set.