Manually Archiving a Content Item
You can manually archive any content item (document, questionnaire, or campaign) in the Draft, Pending, or Published status.
- Find and open the content item you want to archive (see Searching for a Content Item or Browsing for a Content Item).
- Do one of the following:
- If the item is in Published status, click
, and then click Archive.
- If the item is in Pending status, click Options, and then click the Archive.
- (Conditional) If a new version of this content item has been started and currently resides in the Draft, Collaboration, Review, or Approval status, you will see the following alert after clicking Archive.
Do one of the following:
- If you decide not to manually archive this item, click Cancel.
- To continue with archiving this item now, click Next.
- In the large box, type a reason for archiving this item.
- (Optional) Do any of the following:
- By default, no one is notified that the item has been archived. The owner's name is added as a suggested recipient, but will not receive notification unless you select the name.
- To add notification recipients, click Send Notifications To. To add writers, reviewers, or approvers currently assigned to this item, click the corresponding tab, and then select user names. To include any other user as a notification recipient, click the Other Users tab, and then select users by department or job title, or search for and select specific user names. When you're finished adding recipients, click OK.
- The first 70 characters of your message text are automatically inserted in the Title box. Change the title text if desired.
- If you don't want this change summary added to the discussion board, click to clear Post to Discussion Board. (The change summary will still be accessible from the Version History page of the item's Overview tab. See About the Version History Page of the Overview for details.)
- If the change summary is posted to the discussion board, anyone with access to the content item by virtue of their role or system permission assignments can view the discussion. To restrict access to only those selected as recipients and administrators, select Make Private. (The change summary will still be accessible from the Version History page of the item's Overview tab.)
- Click Save.
Restoring a Manually Archived Content Item
An archived content item can be restored as long as a new version has not been approved. See The Archive for detailed instructions.
Screenshot...
