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Importing Document Content (Template)

You can import a document file from outside of PolicyTech as content for a template. If Office Online Module is enabled you can edit imported Microsoft^® Word, Excel^®, or PowerPoint^®content within PolicyTech. If WordModulePlus is enabled, you can edit imported Word or Excel content within PolicyTech. If you import any other type of file, you will see the Open Document button in the Edit Document page that will open the imported file in the default program for that file type or download it, depending on the file type and how PolicyTech is configured.

Note: Besides Word, Excel, and PowerPoint, PolicyTech supports the import and launching of Microsoft Visio^® (.vsd, .vss, .vst, .vdx, .vsx, .vtx, .vsw) file types. You can enable the launching of any other file type (see Setting Up Document Access for details). You can import any other type of file that has not been enabled, but users will not be able to launch (open) the uploaded file directly from within PolicyTech in any document created from this template. Instead, they will be prompted to open the document outside of PolicyTech or to save the document to disk.

Important: The imported document will completely overwrite the contents of the PolicyTech document. For this reason, we recommend using this feature only when the template document is empty or if you are certain that its contents can be overwritten without losing important information. If the document already contains important information, we recommend that you copy and paste information from the external document rather than importing it.

To import and overwrite the contents of a template document with the contents of an external document,

Open the template, and then click the Edit Document tab.
Click Tools, and then click Import / Overwrite.

Do one of the following:

Click Choose File. Find and click the file you want to import, and then click Open. Click Upload File.

Open Windows Explorer, and then find the file you want to import. Click and drag the file onto the box containing the text Drop file here, and then click Upload.

Click OK when you see the alert shown below.

What you see in the Edit Document tab depends on the type of file you uploaded. If you uploaded a Word, Excel, or PowerPoint file with Office Online Module enabled, or if you uploaded a Word or Excel file with WordModulePlus enabled, the uploaded file's contents are displayed. If you uploaded any other file type, you will see a window similar to the one below with the uploaded file name listed.

Important: If the template's currently selected document type is not Word, Excel, or PowerPoint, but you import a Word, Excel, or PowerPoint file with Office Online Module enabled, the document type is automatically changed and the contents of the document are displayed. If the template's currently selected document type is not Word or Excel, but you import a Word or Excel file with WordModulePlus enabled, the document type is automatically changed and the contents of the document are displayed.

Click Open Document to download the file or open it in your Windows default program for that file type, depending on what type of file it is (see Adding Content to an Upload File Template).

Close the template.