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Adding a Language Translation

  1. Click PREFERENCES, click System / IT Settings, and then click Language Files.
  2. Click Add a Language.
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  1. In the Language Code list, click a language code (see Language Code Tables), and then click OK to clear the alert.
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Note: Only one language file can be linked to any given language code. If a code has already been assigned to another language file, it will not appear in the Language Code list for this language file.

  1. (Conditional) If your organization has purchased one or more language files, you'll see a Default Translation option as shown below. Select the translation you want to use as the basis for this new language file.

  1. In the Native Name and Preferred Name boxes, type the native and preferred versions of the language name. What you type here will appear in the Language menu available when users log in, as shown below, and in other document and preference settings.

Important: You can set the default language for both the entire organization (see General Properties) and for each site (see Adding a Site).

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  1. Click Save.
  2. Find text you need to translate or change. For details on the tools provided for locating text, see Finding Specific User Interface Text.

  1. In the Translated Text column, type the translations of the default text. To keep a piece of default text, leave the corresponding Translated Text box empty.

Notes:

  • The pieces of text (strings) listed in the boxes in the Current Default Text column are the original user interface text strings provided by PolicyTech™. These strings cannot be directly edited. The boxes in the Translated Text column are where you can type the text that will replace the corresponding default text.
  • Some default text contains content formatted with HTML tags, such as <br> for a line break, and some default text contains variables. Variables are placeholders that are replaced automatically with specific information, such as a user name, when the text is displayed in the user interface. A variable is a number enclosed in percent symbols, such as %1%. You'll usually want to include these tags in the translated text as well.
  1. (Optional) If you're ready to enable this language and make it selectable by users and document control administrators, at the bottom of the Edit Language window, select the Enabled check box.
  2. When you're finished adding translations, click Save, and then close the Edit Language window.
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