Printing a List of Documents

You can print or save to disk a list of the documents displayed in the main document list, such as all the published documents from the accounting department. Each document entry always contains at least the following information:

• Date created
• Date submitted
• Last reviewed date
• Date approved
• Publication date
• Date archived

You can also add date information about when the document was created, submitted, published, and so on.

1. With the DOCUMENTS tab selected, use any of the various methods of finding documents to display a list of the documents you want included in the printed list. See any of the following topics if you need help:

• Using the Sort Bar
• Searching for a Document
• Finding a Document in a Specific Status
• Finding a Document You Are Assigned to Own, Proxy Author, Write, Review, Approve, or Read
• Customizing the Document List Display
• Working with Advanced Sort and Search Features

Note: Information about all of the listed documents is printed, even if the list spans multiple pages.

2. (Optional) The following details are always included for each document in the printed list:

• Reference number
• Title with version number
• Document owner
• Site and department
• URL
• Security level
• Review interval in months

You can also include any of the following dates:

• Date created
• Date submitted
• Last reviewed date
• Date approved
• Publication date

To add one or more dates to the printed document list, click Display/Export Options, click Show/Hide Columns, and then select one or more of the date columns listed above.

Note: These are the only column selections that have any effect on the content of the printed document list.

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3. Click Print, and then click Print List (Standard).

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The list opens in a separate browser window where you can view, print, and save the list to disk in several different formats.

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