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Report: Tasks by Document - In Collaboration

Important: This report has been superseded by the Tasks by Document - Current and Tasks by Document - All Tasks reports. Because this report will be removed from PolicyTech in a future release, we strongly recommend using the next-generation reports instead. See Transitioning to Next-Generation Reports for help.

Description

Shows the status of all tasks for documents or questionnaires in the collaboration status. You can choose to include only those tasks that are incomplete, overdue, or completed.

Available to users with the following roles or permissions:

Document Owner, Proxy Author, Administrator, Report Manager

How to Generate

Click Reports.
Click Superseded Reports, and then click In Collaboration (Tasks by Document).

Select documents or questionnaires to include in the report (see Selecting Documents for help), and then click OK.

All options available for this report are displayed on the left. Notice that the number of currently selected documents/questionnaires is displayed after the Documents option, which you can click anytime to change your document/questionnaire selection.

Note: If you change your document/questionnaire selection after clicking View Report, click View Report again to refresh the report contents.

(Optional) Click Arrangement and do any of the following:

To change the default report columns, click Show/Hide Columns, and then click to clear a check box.

By default, the document/questionnaire sort order in the report is ascending by title. To change what the documents/questionnaires are sorted by, click a different column heading. Click the same column heading again to reverse the sort order.

(Optional) Click Detail Options, and then select any of the following:

Include Document Details: Shows the tasks associated with each document or questionnaire in the report.

With Include Document Details selected, you have the option to limit the documents or questionnaires included in the report to only those with tasks assigned to specific users. Click Custom Selection, and then select users in the same way as you would for a user-based report (see Selecting Users for help).

Include Graphs: Adds a graph to the report's Summary area. The graph shows the number of days that tasks for the selected documents/questionnaires have been waiting for completion.

Include Due Dates: Adds a Due Date column to the task details.

Important: This option applies only if the Include Document Details option is selected.

(Optional) Click Task Options, and then do any of the following:

Click a single task status (overdue, incomplete, incomplete with upcoming levels, or complete) or click Incomplete & Complete Tasks.

If you select Incomplete Tasks with Upcoming Levels, information will be shown about any writing tasks that assigned writers have not yet received notification for. These could be tasks for documents/questionnaires that have not yet reached the collaboration status or tasks for documents/questionnaires currently in collaboration but that have not yet reached a writer's assigned level.

If you select Only Complete Tasks or Incomplete and Complete Tasks, the Date option appears. To show only the selected tasks that fall within a certain date range, click Date, select a date range, and then click OK. If you click Custom Range, also type or select From and To dates, and then click OK.

By default, only the documents/questionnaires from those you selected that have tasks matching the current Task Options filters are included in the report. To include all selected documents/questionnaires in the report, even those without matching tasks, select the Include documents without tasks check box.

(Optional) Click Output Format, and then click Standard or Microsoft Excel Raw.

(Optional) To save the current document/questionnaire selections and option settings for future use, click , type a name and description, click Save and Close, and then click OK.

Note: To access a saved report, click Reports, and then click My Saved Reports.

(Optional and conditional) Depending on your assigned permissions and email setup, after saving this report you may be able to schedule the summary portion of this report to be automatically generated and emailed to you by clicking (see Emailing a Report from a Saved Setup for help).

Click View Report.

If you chose the Standard output format, the report opens in the viewing pane to the right where you can view the report, search within it, send it to another PolicyTech user, print all or part of it, and save it to disk in several different formats (see Working with a Finished Legacy Report for details). If the report contains links, click a document or questionnaire link to open that document/questionnaire in PolicyTech or click a user name to open another report specific to that user.

If you selected Microsoft Excel Raw, follow the prompts to download and open the Excel file.