Submitting a Document or Questionnaire for Review

Important: These instructions apply only if the currently assigned template includes the Reviewers step.

It is time to submit a document or questionnaire for review when both of the following are true:

Important: Only the document owner or an administrator can submit a document/questionnaire for review. If you wrote the document as a proxy author and are finished, see Requesting a Review (as a Proxy Author).

Once you submit a document/questionnaire for review, each assigned reviewer has the option to accept, revise, or decline the document or to accept or decline the questionnaire. As each reviewer acts on the document/questionnaire, you receive a notification email (if your email subscription settings include these types of notifications). When all reviewers have finished, you receive another email notification, and the document/questionnaire is sent to one of two places. If one or more reviewers revise or decline the document/questionnaire, it is sent back to Draft status. If all reviewers accept the document/questionnaire, it is automatically submitted for approval.

You can also check reviewer status from the Overview page (see Working with the Overview for details). To access the document/questionnaire while it is in Review status, see Searching for a Document or Questionnaire or Browsing for a Document or Questionnaire.

Note: Depending on your organization's policies and the type of document/questionnaire, you may not need to assign and submit the document/questionnaire to reviewers. If this is the case, move on to Submitting a Document for Approval. Also, because assigning reviewers is not a required Properties Wizard step, if the assigned template contains no required reviewers or does not include the Reviewers step, you can submit the document/questionnaire directly to approval.

  1. Find and open the document or questionnaire in the Draft or Collaboration status (see Searching for a Document or Questionnaire or Browsing for a Document or Questionnaire).
  2. Do one of the following:

If the document/questionnaire is currently in Draft status, click Submit for Review.

If the document/questionnaire is currently in collaboration status, click Options, and then click Submit for Review.

Notes:

  • If the currently assigned template does not include the Reviewers step, the Submit to Reviewers step is not available.
  • As the document owner, you can make changes to the document (but not to a stand-alone questionnaire) even after submitting it for review. See Editing Document Content for details.
  1. (Conditional) If the document/questionnaire has any assigned writers who have not finished yet, a window similar to the following is displayed. To skip any unfinished writers and submit the document/questionnaire for review, click OK.
  1. (Optional) In the Submit for Review window, delete the default text—"New Document" or "New Version"—and then type the purpose of the new document/questionnaire or a summary of changes for the document's/questionnaire's new version. Any assigned reviewers, approvers, and assignees will be able to see your comments.

Note: If necessary, you, as the document owner, or an administrator can make changes to this change summary. See Editing a Change Summary for details.

  1. (Optional) To add what you wrote to this document's/questionnaire's discussion board, click Post to Discussion Board (see Working with Discussions for details).
  2. Click Submit.
  3. In the Results window, click OK.

Note: If no reviewers have been assigned yet, you will see a window like the one below. Click Go there now, assign one or more reviewers, and then click Submit for Review again.