Adding Content to a Document with an Upload File Template

Important: Before you can add content to a document, you must complete at least the Settings step of the Properties Wizard. If you have not already done so, complete the instructions under Assigning Properties.

1. Do one of the following to open the document editing window:

• If you currently have the document open and have the Properties Wizard, Overview, or Edit Questionnaire tab selected, click the Edit Document tab near the upper left corner or the Edit Document button at the bottom of the currently displayed Properties Wizard step.

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• If the document is currently closed, use Search or Browse to find it (see Searching for a Document or Questionnaire or Browsing for a Document or Questionnaire), and then click the document title.

2. What you see now depends on whether this document's assigned upload file template already contains an uploaded file. Do one of the following, depending on what you see:

• If the assigned template contains no uploaded file, a prompt like the one below is displayed.

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1. Click Browse, find and click the file you want to upload, click Open, and then click Upload File. (Alternatively, you can open Windows Explorer, find the file you want to import, click and drag the file onto the box that contains the text Drop file here, and then click Upload.)
2. An alert appears stating that the uploaded file has been renamed to match the document title you typed in the first step of the Properties Wizard. Click OK.

• If the assigned template contains an uploaded file (in other words, the document already contains an uploaded file), a prompt like the one below is displayed.

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3. To modify the uploaded document's contents, click Open Document, and then do one of the following:

• If the uploaded file is a supported file type (such as a PowerPoint or Visio file), the file opens immediately in its default application in a separate window (provided you have an application installed on your computer that can open that file type). When you're finished adding to or modifying the file's contents, save it, and then close the application window. Back in the PolicyTech document window, click OK to clear the alert.

• If the uploaded file is not a supported file type, a prompt is displayed for you to open or save the file. Click Open.

When you're finished adding to or modifying the file's contents, save it, and then close the application window. You will now need to upload the modified file to replace the previous version.

Back in the PolicyTech document window, click Import / Overwrite, click Browse, find and click the file you want to upload, click Open, and then click Upload File.

4. When finished adding and modifying content, do any of the following:

• Save and close the document (see Saving and Closing a Draft Document or Questionnaire).
• Add supplementary materials to the document (see Attaching Files and Adding Reference Links and Working with Discussions).
• Finish assigning document properties (see Assigning Properties).
• Create a questionnaire for marking the document as read (see Creating a Document Questionnaire).
• Look at the document overview (see Working with the Document Overview).
• Submit the document to assigned writers (see Submitting a Document or Questionnaire to Writers (Collaboration)).
• Submit the document to assigned reviewers (see Submitting a Document or Questionnaire for Review).
• Submit the document to assigned approvers (see Submitting a Document or Questionnaire for Approval).

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